Reschedule a booking and tell the attendee

Olyvr moves a booking to a new time in Cal.com and drafts a short note to the attendee explaining the change.

Note

This needs the Cal.com plugin. What Olyvr can do depends on the tools that plugin’s server offers. The agent can’t send email itself: you send the note from the Gmail composer, choosing the account. The two steps aren’t linked, so if one succeeds and the other fails, Olyvr doesn’t undo the first.

What you need

• The Cal.com plugin connected to the account that owns the booking.
• A Google account connected in Olyvr that you can send from.

Ask Olyvr

Move my Thursday 3 pm call with Priya Shah to the next free slot on Friday, and draft a short note to her explaining the change.

What Olyvr does

1. Finds the booking and the attendee, and lists available slots in both time zones.
2. Shows the old time, the new time, and whether Cal.com will notify the attendee itself.
3. Asks you to approve the reschedule, then reads the booking back.
4. Drafts the note based on the confirmed new time.
5. You review the note and send it once from the Gmail composer.

Check the result

• Cal.com shows one active booking at the new time, and the old slot is free.
• The booking was rescheduled, not cancelled and created again.
• The attendee gets your note once. Any message Cal.com sends on its own is separate.

If something goes wrong

• The slot is taken before you approve: ask Olyvr to check availability again and pick another slot.
• The attendee is in another time zone: confirm the time shown for them in the preview before approving.
• The reschedule worked but the email failed: send the note again from the composer. Don’t reschedule again. If Olyvr says delivery is uncertain, it won’t send that note again; check Sent before you compose a new one.